Executive Assistant

About this role

A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway. You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently - this role is for you. ═══════════════════════════════════════════════════ KEY RESPONSIBILITIES ═══════════════════════════════════════════════════ Calendar & Communication Management • Own and manage the CEO's calendar, schedule, and priorities • Handle inbox management with a zero-inbox approach • Draft and manage correspondence, client updates, and follow-ups • Prepare briefing notes and agendas for meetings Team & Operations Oversight • Oversee a remote team • Collect, compare, and summarize team performance reports • Act as the gatekeeper and liaison between the CEO and the team • Ensure deadlines, milestones, and deliverables stay on track Process & Systems Building • Create and implement SOPs, workflows, and organizational systems • Identify inefficiencies and proactively recommend improvements • Bring structure and accountability to a growing organization Administrative & Financial Support • Manage travel arrangements and logistics • Handle expenses reporting, contract preparation, and financial admin tasks • Support budget planning and financial coordination • Coordinate event logistics as needed (future growth area) Requirements ═══════════════════════════════════════════════════ IDEAL CANDIDATE PROFILE ═══════════════════════════════════════════════════ Requirements: • 3-5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive • Proven ability to build systems, SOPs, and organizational processes from scratch • Strong written and verbal communication skills - professional, clear, and confident • Exceptional organizational skills and attention to detail • Self-starter who takes initiative and works independently • Comfortable managing and coordinating remote teams • Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail) • Available to work Monday-Saturday during US Eastern Time hours • Comfortable with 1099 independent contractor arrangement Nice to Have: • Background in automotive, luxury, or high-end service industries • Spanish and/or Arabic language skills • Experience with CRM platforms and project management tools • Event coordination experience • Experience working with high-profile or celebrity clientele Benefits ═══════════════════════════════════════════════════ COMPENSATION & BENEFITS ═══════════════════════════════════════════════════ • $70,000 - $85,000/year (1099 contractor) • Opportunity to grow with a rapidly expanding company • Direct access to and mentorship from the CEO • Be part of a high-energy, premium brand with an exciting growth trajectory ═══════════════════════════════════════════════════ 90-DAY SUCCESS METRICS ═══════════════════════════════════════════════════ By 30 Days: • Fully integrated into all communication channels and tools • Managing the CEO's calendar and inbox independently • Established rapport with all remote team members • Understand the business model, clientele, and team structure By 60 Days: • Producing weekly team performance summaries • Identified and documented at least 3 key SOPs/processes • Handling all administrative tasks independently • Zero missed deadlines or dropped communications By 90 Days: • All core SOPs documented and operational • Remote team oversight running smoothly with minimal CEO involvement • Measurable improvement in CEO's available time for strategic work • Event coordination framework in place for future needs ═══════════════════════════════════════════════════ IMPORTANT NOTES ═══════════════════════════════════════════════════ This is a unique opportunity to step into a high-impact role at a company that's scaling fast. You won't be just answering emails - you'll be building the operational backbone of a growing brand. If you're someone who sees problems before they happen, brings solutions instead of questions, and takes pride in making everything run seamlessly - we want to hear from you.