Executive Assistant

About this role

Princes Liverpool are looking for a Business Support Co-ordinator (Executive Assistant) to join our head office in Liverpool. Are you an Executive Assistant who has C Suite experience within a Corporate business? This is an opportunity to work for one of the UK's leading FMCG businesses. Job Purpose To provide the Chief Officers (COs) and Senior Leadership Team (SLT) with a high-quality, confidential and professional administrative support service, ensuring the smooth and efficient operation of the Executive Office. The role also provides wider support to the Senior Executive Assistant & Business Support Manager and contributes to the delivery of key organisational priorities. Dimensions Internal contacts: Chief Officers, Senior Leadership Team External contacts: Key Customers, Preferred Suppliers and Strategic Partners Benefits: • 25 Days Annual Leave plus Birthday off • 14.5% Pension – 5% employee opt in / 9.5% employer • Hybrid & Flexible Working - 4 Days in Office / 1 Day WFH • Flexible Holiday Option - Buy 5 Additional Days • Enhanced Family Friendly & Carers Policies • Critical Illness Cover • Learning & Development Opportunities Principal Responsibilities • Executive Administration – Manage telephone enquiries and emails professionally and handle messages with accuracy and discretion. • Document Production – Prepare, type and format letters, reports, briefing papers, spreadsheets and presentations to a high standard. • Meeting & Diary Coordination – Arrange internal and external meetings, including venue booking, hospitality, technology setup and preparation/distribution of agendas and supporting documents. Update Schedules as required. • Project & Board Support – Collate and prepare information packs, maintain action logs, and provide confidential administrative support to projects including acquisitions and partnerships. • Event Coordination – Organise formal and informal events, managing logistics such as venue, catering, travel and accommodation. • Travel Management – Arrange domestic and international travel itineraries for COs as required. • Financial Administration – Collate and manage COs’ corporate expenses, process purchase orders and invoices, and ensure timely and accurate submissions. • Procurement Support – Purchase stationery and equipment for COs, ensuring cost-effective and timely procurement. • Information & Records Management – Develop and maintain effective filing systems for both hard-copy and electronic documents. • Front-of-House Excellence – Provide a professional, welcoming service to visitors to our Head Office, reflecting the organisation’s corporate image. • Stakeholder & Supplier Engagement – Build and maintain strong relationships with internal colleagues, customers and suppliers, promoting professionalism at all times. • Culture & Brand Representation – Support COs in upholding the organisation’s culture, values and reputation through all interactions. • Continuous Improvement – Proactively identify and recommend process improvements and cost-saving opportunities. Role Requirements Knowledge, Skills & Experience You must have C Suite experience working with stakeholders at board level - CEO's/CFO's/CPO's and have experience of providing support to multiple Senior Executives at one time. Corporate Environment Experience – Previous experience in a corporate or professional services setting. Systems Knowledge – Experience using SAP or similar business systems (desirable). Communication Skills – Excellent written and verbal communication with strong interpersonal skills. Organisation & Time Management – Ability to prioritise effectively in a fast-paced, changing environment. Confidentiality – Demonstrates discretion and maintains confidentiality at all times. Professionalism & Reliability – Flexible, dependable and able to represent the organisation with professionalism. IT Proficiency – Strong skills in Outlook (especially diary management), Word, Excel and PowerPoint. Judgement & Initiative – Able to use initiative, make sound decisions and manage varying expectations of senior executives. Adaptability – Comfortable working within a challenging and constantly evolving environment. Princes Competencies Required Business Awareness – Competent Communication & Influencing - Developed Planning & Organising - Developed Creativity & Innovation - Competent Working with People - Developed

Independent management of administrative processes within established frameworks. Includes calendar governance, travel coordination, stakeholder interaction and process ownership. Judgement is primarily procedural but autonomy is growing.