Executive Assistant to C-Suite

About this role

Position: Executive Assistant to C-Suite Location: Downtown Toronto (Hybrid) Compensation: $90,000-$120,000 plus bonus eligibility, generous paid time off, 100% employer-paid benefits, employer pension contributions and matching, wellness spending allowances, summer hours, and much more Posting Type: Open vacancy About the Opportunity Our client, a highly respected Canadian organization, is seeking an experienced Executive Assistant to provide dedicated support to members of its C-Suite leadership team. This is an exceptional opportunity for a polished and proactive Executive Assistant who thrives in a fast-paced corporate environment and enjoys acting as a true business partner to senior executives. Working alongside a collaborative and established Executive Assistant team, you will play a critical role in ensuring executives remain organized, informed, and prepared to focus on strategic business priorities. The ideal candidate possesses a "Chief of Staff" mindset—someone who can anticipate needs, connect the dots, manage competing priorities, exercise sound judgment, and confidently move initiatives forward with minimal direction. Key Responsibilities: - Provide executive-level support to three C-Suite leaders - Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders and time zones - Coordinate domestic and international travel arrangements, including detailed itineraries and logistics - Prepare presentations, reports, executive correspondence, agendas, and briefing materials - Ensure executives are prepared for meetings through the coordination of materials, action items, and follow-up activities - Process and reconcile executive expenses - Act as a trusted liaison between executives and internal and external stakeholders - Manage highly confidential and sensitive information with discretion and professionalism - Anticipate executive needs, identify potential challenges, and proactively implement solutions - Support strategic initiatives, special projects, and broader administrative priorities as required What We're Looking For: - 5+ years of Executive Assistant experience supporting senior executives or executive leadership teams - Proven ability to manage multiple priorities within a fast-paced corporate environment - Advanced proficiency with Microsoft Office, including Outlook, PowerPoint, Word, and Excel - Strong experience preparing executive presentations, reports, and business materials - Highly proactive, resourceful, and solutions-oriented approach - Ability to work independently and confidently with minimal oversight This opportunity is ideal for an Executive Assistant who thrives as a true business partner to senior leadership, anticipates needs before they arise, takes ownership with minimal direction, and enjoys operating at a highly strategic level within a fast-paced executive environment. How to Apply: Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca. REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

Independent management of administrative processes within established frameworks. Includes calendar governance, travel coordination, stakeholder interaction and process ownership. Judgement is primarily procedural but autonomy is growing.