Executive Assistant to CFO & Founder/CEO

About this role

We are seeking a highly organized, proactive, and polished Executive Assistant to provide primary support to the Chief Financial Officer (CFO) and secondary support to the Founder/CEO. This role requires a seasoned executive support professional with experience partnering closely with C-suite executives or founders in a fast-paced environment. The Executive Assistant will serve as a trusted gatekeeper to the CFO, managing priorities, communications, scheduling, and day-to-day operations while ensuring seamless coordination across internal and external stakeholders. The majority of support (approximately 90%) will be dedicated to the CFO, with limited support provided to the Founder/CEO, who is supported by a Personal Assistant. Key Responsibilities Manage complex calendars, scheduling, and meeting coordination for the CFO. Serve as the primary gatekeeper and point of contact for the CFO, prioritizing communications and requests. Coordinate domestic and international travel arrangements, itineraries, and expense reporting. Prepare meeting materials, presentations, agendas, and follow-up action items. Handle confidential information with the highest level of discretion and professionalism. Liaise with senior executives, investors, board members, clients, and external partners. Assist with special projects, research, and administrative initiatives as needed. Provide limited executive support to the Founder/CEO, including calendar coordination and project assistance. Anticipate executive needs and proactively resolve scheduling and operational challenges. Qualifications 4+ years of Executive Assistant and/or Personal Assistant experience supporting C-suite executives, founders, or senior leadership. Proven experience managing complex schedules and competing priorities. Strong gatekeeping skills with the ability to exercise sound judgment and discretion. Exceptional organizational, communication, and multitasking abilities. High level of professionalism and emotional intelligence. Proficiency in Microsoft Office, Google Workspace, and calendar management tools. Ability to thrive in a fast-paced, high-touch environment. Preferred Attributes Experience supporting executives in finance, investment, entertainment, family office, or entrepreneurial environments. Resourceful, proactive, and solutions-oriented mindset. Strong attention to detail and follow-through. Support Allocation: 90% Executive Assistant support to CFO 10% Executive Assistant support to Founder/CEO (who has dedicated PA support) Salary $100,000-$130,000 #LI-JF1 #LI-ONSITE

Independent management of administrative processes within established frameworks. Includes calendar governance, travel coordination, stakeholder interaction and process ownership. Judgement is primarily procedural but autonomy is growing.