Senior Executive Assistant (Office of the DVCA).

About this role

Office of Deputy Vice-Chancellor (Academic) Build strong relationships across a wide range of stakeholders while acting as the backbone of a busy executive office, keeping everything running seamlessly behind the scenes Full-time, Permanent with a Base salary in the range of $95,361 - $102,302 + 17% super (HEW Level 6) Based at our Vibrant St Lucia Campus. About This Opportunity  We have an exciting opportunity to join a high-performing executive office at the heart of the UQ. As Senior Executive Assistant, you will play a pivotal role in supporting the Deputy Vice-Chancellor (Academic) in a fast-paced, highly dynamic environment where no two days are the same. You’ll rely on strong judgement, adaptability, and a proactive mindset to manage competing priorities, coordinate complex schedules, and keep executive operations running smoothly. As part of this role, you’ll work within a collaborative EA network and gain exposure across a large and diverse portfolio, contributing to outcomes that directly impact students and the broader University community Key responsibilities will include:  Providing high-level executive support, including complex diary management and prioritisation of competing demands Coordinating and preparing for committee and executive meetings, including managing documentation, tracking actions, and working across multiple systems (e.g. spreadsheets, Outlook and Microsoft 365 tools) Managing sensitive matters, including supporting processes relating to student conduct Building strong relationships with internal stakeholders and working collaboratively across the EA network Anticipating needs and ensuring the efficient delivery of administrative and operational support in a dynamic environment About You   Significant experience in an Executive Assistant (or similar) role, with the ability to manage competing priorities Exceptional organisational skills, with strong attention to detail and sound judgement A flexible, proactive approach and the ability to adapt quickly to changing requirements Strong communication and stakeholder engagement skills, with the ability to build relationships across diverse teams A collaborative mindset and a genuine passion for supporting impactful work, particularly in a student-focused environment or similar. About UQ As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available. Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging. Interested? For more information about this opportunity, please contact Michaela Deen on m.deen@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.  When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.   Other Information  Pre-employment checks may include: verification of the right to work in Australia and criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing talent@uq.edu.au or calling +61 7 3365 2623. Applications close 26th June 2026 at 11.00pm AEST (R- 65734). The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries. UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way. UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential. We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed. Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work. For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.

Independent management of administrative processes within established frameworks. Includes calendar governance, travel coordination, stakeholder interaction and process ownership. Judgement is primarily procedural but autonomy is growing.